Managed Power BI for Healthcare Practices
We build, host, and maintain Power BI dashboards for multi-site practices — denied claims, AR aging, payer performance, and location comparisons, refreshed daily from your EHR, clearinghouse, and billing systems.
Book a Discovery CallYour Revenue Data Is There. Your Dashboard Isn't.
Revenue data in too many places
Charges and payments live in your EHR and practice management system, claim status sits with the clearinghouse, denials appear in both with different definitions, and labor cost lives in payroll. Every location reports separately, so nobody can answer what the group actually collected last month.
One model, one set of definitions
Power BI connects your EHR, clearinghouse, billing, and payroll systems into a single model — so production, denial rate, net collection rate, and days in AR mean the same thing at every location, and group rollups reconcile without spreadsheet merging.
It keeps breaking after launch
DAX, Power Query, and data modeling have a steep learning curve — and EHR API versions change, export formats shift, and new locations arrive. That's why we manage the environment rather than hand it over: refresh monitoring, security reviews, and metric changes stay inside the engagement.
What We Build
Revenue Cycle & Clinical Dashboards
Denied claims by payer and reason code, AR aging buckets, charge-capture rate, net collection rate, provider productivity, and location scorecards — with drill-down and row-level security so each office manager sees only their site. Refreshed daily, or live via DirectQuery.
Data Modeling & EHR Extraction
Clean, structured models with proper relationships and DAX measures. We extract and transform from Epic (Clarity/Caboodle), Oracle Health CDR, athenahealth, eClinicalWorks, DrChrono, NextGen, Open Dental, Dentrix, clearinghouse claim and remittance files, payroll platforms, QuickBooks, and APIs.
Your Infrastructure, or Ours
Deployment is your choice, not our default. Run the warehouse and dashboards in your own cloud account so PHI never leaves infrastructure you control, or have us host and operate it under a Business Associate Agreement. We configure workspaces, roles, licensing, and refresh monitoring either way.
Want to see what these look like in practice? Browse the Dashboard Gallery →
How a Power BI Engagement Works
Discovery
We start with a conversation about your business goals, your current reporting pain points, and the decisions your team needs to make faster.
Data Audit
We map your EHR, practice management, clearinghouse, billing, payroll, and scheduling systems — plus how each location is configured — and design the architecture that will power your dashboards.
Dashboard Design
Before a single line of code is written, we share interactive mockups so you can see exactly what your dashboard will look like and how it will work.
Development & Testing
Our developers build and connect your dashboard to your live data sources, test every metric for accuracy, and configure your security and access settings.
Training & Ongoing Management
We train your team, then keep running it: refresh monitoring, broken-connector fixes, security and access reviews, and new metrics as your reporting needs change. No handoff into a maintenance vacuum.
Why Work With iKemo for Power BI
Certified Power BI expertise
We're not generalists running a template. Our team specializes in Power BI for healthcare revenue cycle — denied claims, AR aging, multi-site performance — and we know what works and what breaks at scale.
Connected to your healthcare stack
Epic Clarity and Caboodle, Oracle Health CDR, athenahealth, eClinicalWorks, DrChrono, NextGen, Open Dental, Dentrix, clearinghouse remittance files, payroll platforms, QuickBooks, Azure SQL, and PostgreSQL. Where a system only produces scheduled exports, we build the extraction pipeline.
Built for practice staff, not analysts
Office managers, billing leads, providers, and regional directors shouldn't need an analyst to interpret a report. We design views per audience — a site-level worklist for the front desk, a payer-performance view for billing, a group rollup for leadership.
Healthcare-only, managed by default
We don't split attention across retail, logistics, and SaaS. Revenue Leakage Audits start at $1,500 and managed retainers start at $2,500/month — final pricing depends on scoping your locations, systems, and data quality. No hourly billing, no surprise change orders.
Managed Power BI for Healthcare — Frequently Asked Questions
How much does managed Power BI for healthcare cost?
Most healthcare clients start with a Revenue Leakage Audit, which starts at $1,500 as a standalone engagement, then move to a managed retainer starting at $2,500/month. Final pricing depends on scoping — number of locations, systems to integrate, data quality, and reporting breadth. You'll also need Power BI Pro licenses ($10–$14/user/month) or Premium Per User ($20–$24/user/month) to share reports. We include licensing guidance in every proposal.
What does a managed Power BI service include?
Data extraction from your EHR, practice management, clearinghouse, and payroll systems; the transformation layer that keeps metrics consistent across locations; dashboard development and ongoing iteration; hosting and refresh monitoring; row-level security and access governance for PHI; and support with a defined response path. When a connector breaks or a new location opens, that's inside the engagement rather than a new contract.
Is managed Power BI HIPAA-compliant?
Yes, when structured properly: a signed Business Associate Agreement covering PHI access, row-level security so providers see only their own panels and office managers only their own locations, audit logging on access and export events, and scheduled access reviews when staff change roles or leave. Microsoft signs BAAs for Power BI and Azure workloads. Compliance is ongoing configuration work, which is easier to sustain under a managed model with standard QA.
Can our healthcare data stay on our own infrastructure?
Yes. Deployment model is a choice, not a constraint. The warehouse, pipelines, and dashboard environment can run in your own cloud account or on servers you control — PHI never leaves infrastructure you own — or be hosted and operated by iKemo under a Business Associate Agreement. Groups can migrate between models as compliance requirements change, because the data model and dashboards carry over.
How long does a healthcare Power BI project take?
Most engagements reach first production dashboards in 2 to 8 weeks from kickoff. A single-source dashboard can be ready in 2 weeks. Multi-site rollups across several EHR or practice management systems, clearinghouse files, and payroll data typically take 6 to 8 weeks. Building the same capability in-house usually takes 6 to 12 months once recruiting and ramp time are included.
Which EHR and practice management systems can Power BI connect to?
Epic (Clarity and Caboodle), Oracle Health CDR, athenahealth, eClinicalWorks, DrChrono, NextGen, Open Dental, and Dentrix — via API, FHIR endpoints, scheduled report exports, or direct database read depending on the system. Beyond clinical systems: clearinghouse claim and remittance files, QuickBooks, payroll platforms, scheduling systems, SQL Server, PostgreSQL, MySQL, Azure, Excel, SharePoint, and REST APIs.
Do we need Power BI licenses before we get started?
You'll need Power BI Pro or Premium licenses to share reports across your team. During our discovery call, we'll review your team size and sharing requirements and include a licensing recommendation in our proposal. Development can begin while you're setting up licenses.
Explore Related Services
Healthcare Revenue Dashboards →
Our healthcare analytics platform — revenue leakage, denial tracking, and multi-site performance.
Metabase Development →
Open-source BI with no per-seat licensing — a strong Power BI alternative for client-hosted deployments.
Healthcare ETL & Data Pipelines →
Extraction from EHR, clearinghouse, and payroll systems into one warehouse with consistent definitions.
Ready to Stop Chasing Numbers Across Locations?
We'll connect your EHR, clearinghouse, and billing systems, define the metrics once, and manage the Power BI environment so your team works from the same numbers every morning.
Book a Discovery CallWorking in Healthcare?
We use Power BI to give healthcare practices real-time visibility into their revenue cycle.
Multi-site practices, home health agencies, and billing companies use our Power BI dashboards to find denied claims, track AR aging, and compare location performance — all updated daily from their existing systems.
Explore Healthcare Revenue Dashboards →